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Building a Stronger Healthcare Workforce – The Advantages of an Exclusive Recruitment Partnership

Optigy Group

Posted 06.02.2024

Building a Stronger Healthcare Workforce

The Advantages of an Exclusive Recruitment Partnership

Introduction

This white paper explores the challenges faced by healthcare organizations in attracting top talent and proposes a solution: partnering exclusively with a single recruitment agency.

The Problem: Scattered Efforts, Limited Results

Many healthcare organizations, lacking the internal resources to fill critical vacancies quickly, turn to multiple recruitment agencies. While this approach might seem like a way to broaden the candidate pool, it often leads to:

  • Reduced Efficiency: Managing multiple agencies consumes valuable time spent briefing them, fielding calls, and sifting through duplicate applications.

  • Inconsistent Communication: Different agencies have varying communication styles and expectations, creating confusion for both the healthcare organization and the candidate.

  • Superficial Candidate Matching: With multiple agencies competing, the focus shifts to a “spray and pray” approach, resulting in a lower quality of candidates presented.

The Solution: A Focused Partnership

Partnering exclusively with a single, specialized healthcare recruitment agency offers several advantages:

  • Streamlined Efficiency: A dedicated point of contact simplifies communication and reduces administrative burden. Onboarding your ONE agency becomes faster with a streamlined process. Less time spent managing multiple agency relationships, fielding calls, and sifting through candidates from various sources.

  • Deeper Understanding of Needs: Building a long-term relationship allows the agency to develop a customized recruitment strategy aligned with your unique culture and goals. This allows the agency to truly become an extension of the organization.

  • Improved Candidate Quality: The agency has a vested interest in finding the perfect fit. They can leverage their expertise and extensive network to identify top talent, including passive candidates, while maintaining confidentiality.

Benefits Beyond Efficiency

  • Cost Savings: Negotiating a bulk rate with a single agency can lead to lower recruitment fees. Additionally, the streamlined process reduces the time and resources needed to fill vacancies.

  • Enhanced Employer Brand: Consistent communication with a single agency ensures a unified employer brand message throughout the recruitment process.

  • Improved Candidate Experience: Candidates have a more streamlined application process and a dedicated point of contact within the agency. Eliminates the possibility of the same candidate applying through multiple agencies for the same role. 40% of applicants won’t continue with the hiring process if the first interaction with a recruiter was poor. This matters as 62% of companies and 86% of recruiting managers say that the current job market is driven entirely by candidates.

  • Stronger Partnership: Building trust with a single agency fosters a collaborative approach, leading to better long-term results. Exclusive roles are a priority for an agency, and they will spend more time and use more resources to fill the position.

Choosing the Right Partner

Selecting the right exclusive partner is crucial. Conduct thorough research to ensure they:

  • Specialize in Healthcare Recruitment: Experience in the healthcare industry guarantees a deep understanding of specific roles and qualifications.

  • Align with Your Values: Choose an agency that shares your commitment to diversity, equity, and inclusion. 75% of U.S. applicants report that a diverse workforce is essential when evaluating job offers.

  • Demonstrate Experience: Look for an agency with cumulative experience with placements in similar healthcare organizations.

Conclusion

By partnering exclusively with a specialized recruitment agency, healthcare organizations can overcome the challenges of a scattered approach. This collaborative partnership leads to a more efficient recruitment process, improved candidate quality, an improved candidate experience, and ultimately, a stronger healthcare workforce.

Appendix

Working with Several Agencies vs. Working with One Agency

  • Agency Onboarding Process

    • Several: Brief multiple agencies on hiring process, company culture, company history and future.

    • One: Brief ONE agency.

  • Job Specifics

    • Several: Brief multiple agencies on each job, compensation, benefits, advancement opportunities.

    • One: Brief ONE agency.

  • Agency Agreements

    • Several: Different agreements with varying stipulations, payment schedules, guarantee language, fees.

    • One: Sign ONE agency agreement.

  • Communication on Progress

    • Several: Multiple agencies reach out separately with updates, KPIs, and candidate status.

    • One: ONE weekly meeting with ONE agency representative.

  • Payment Communication

    • Several: Different payment expectations and timelines.

    • One: One agency, one payment agreement.

  • Agency Guarantees

    • Several: Different guarantee/refund policies, hard to track.

    • One: One agreement, easy visibility on guarantees.

  • Agency Focus

    • Several: Compete against other firms, limit time and effort.

    • One: Takes ownership, devotes full focus and resources.

  • Recruitment Approach

    • Several: “Spray and pray” race against the clock.

    • One: Consultancy-driven, strategic recruitment approach.

References

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